Rainlendar is the ultimate 'out of the way' calendaring utility. The app's lightweight widgets sit on your desktop and warn you of upcoming appointments and to-dos without draining system resources. In Outlook, go to File > Manage Add-ins or Manage Apps. When you’re prompted to sign in, type the email address and password you use to sign in to Office programs. On the Manage add-ins page, you can do the following: Select Find more add-ins for Outlook at the Office Store to go to the Office Store.
Get off email. Stop wasting time in meetings. Work smarter, not harder. You've heard it all before. The advice and mantras all over the internet about making yourself more productive could fill libraries. But there's no one-size-fits-all solution to being more productive. It depends so much on who you are and how you process information, not to mention the details of your work and life.
That's why this list of the best productivity apps is so varied. Some productivity tools help you manage your ever-growing email inbox. Others automate various aspects of your life so you can focus on the work that requires actual thought. With the right productivity apps and services at your fingertips, you can easily improve your workflows and your life.
What Are Your Productivity Goals?
People are obsessed with productivity these days, but few think about what it actually means. In the traditional sense, the phrase 'increasing productivity' means making more money, goods, or both. But being more productive now has a much more personal meaning. Ultimately, it's about achieving goals and making the most of your time.
Your goal could be anything from maximizing profits in a business to getting a nine-to-five job done faster so that you have some mental and physical resources left over to pursue personal interests at home. Some people want to get out of the office faster each day to spend more time with their family. In a broader sense, productive people determine how they want to live and take the necessary steps to make that possible.
What Is Productivity Software?
Productivity software makes your work and personal tasks easier and more efficient to complete. Although office suites and business applications still have a prominent role in our lives, this category of software has expanded far beyond those buttoned-down fields.
Whatever your profession or personal ambitions, the right productivity app will help you reach your deadlines and goals faster and for less money. From browser plugins to services that help you maintain important relationships, productivity apps do it all.
Productivity Apps for Individuals
In this age of DIY solutions and self-reliance, plenty of productivity apps overlap with self-help apps. Time-tracking programs help you identify your work habits and patterns so you can adjust your behaviors for the better. Tools that minimize or prevent distractions let you impose rules on your web surfing behavior, blocking sites that prevent you from getting work done.
Task-management and to-do list apps are also popular. With the ability to share and sync data over the internet, it's easy to make lists of chores for your partner and kids, assigning them tasks anytime, anywhere. Mobile devices are a huge part of the productivity movement and make it easy to stay on top of responsibilities whenever you have natural downtime.
And while we're on the subject of getting lots of things done at once, forget everything you think you know about the perils of multitasking. A growing body of research shows that multitasking, in moderation, makes you more productive, not less. Periods of natural downtime, such as while stuck on a train or at an airport, are perfect multitasking opportunities.
Productivity Apps for Businesses
Of course, plenty of productivity apps exist specifically for the workplace. Project management services, for example, help teams keep track of work and assets, reducing the need for meetings. These platforms also give employees greater visibility into all the moving parts of a project, including who is responsible for what task.
Invoicing and billing solutions—and really all kinds of online business accounting apps—do wonders for productivity, especially for very small business owners and sole proprietors. When you're a one-person shop and time is at a premium, you can't afford to waste time messing around with accounting. You need tools that work efficiently and that get it right the first time, every time, so you can get back to the real work.
Outlook App For Pc
And let's not leave out traditional office suites. In our list of apps, we include plenty of suggestions for word-processing programs, spreadsheet apps, and presentation tools as well. The best ones are collaborative, letting multiple people work on the same document simultaneously. Quite a few are free and include a good chunk of cloud storage. We also highlight a few content creation solutions for more specific tasks like writing a novel or creating charts.
Problems and Solutions
At the heart of every great productivity app is a solution to a specific problem. Some look toward efficiency, aiming to take an existing product, such as email, and make it easier to use. Others seek to silence the noise of the net, bolster collaboration, or unite disparate data. Ultimately, however, all the productivity apps in the world won't help you if you don't make a concerted effort to actually get things done.
The software and service on this list are among our favorites for helping anyone be more productive, from office workers to students. It's by no means a comprehensive list, but we hope it provides useful suggestions for your daily tasks as well as introduces you to some hidden gems. Make sure to leave a comment if we missed your favorite app. We keep this list current and might include your entry in the next revision.
Best Productivity App Categories:
Best Apps for Collaboration
Best Apps for Creation
Best Apps for Management
Best Apps for Mobile
Best Apps for Organization
Best Apps for Security and Storage
Best Apps for Social Media
Best Apps for Troubleshooting
Best Apps for Voice & Accessibility
Best Apps for Workflows Wd my passport for mac best buy.
Best Apps for Creation
Best Apps for Management
Best Apps for Mobile
Best Apps for Organization
Best Apps for Security and Storage
Best Apps for Social Media
Best Apps for Troubleshooting
Best Apps for Voice & Accessibility
Best Apps for Workflows Wd my passport for mac best buy.
Best Productivity Apps for Collaboration
Asana
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Free; $119.88 per user per year for Premium
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Workplace tools for collaboration and communication are transforming how teams get work done together, and Asana was among the first to make a real splash. Asana helps teams keep track of what needs to get done and who is doing it. Unlike project management platforms, Asana is capable of handling ongoing work (project management is meant for projects with an end date).
Microsoft Teams
Free; From $5 per user per month
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Microsoft Teams is an excellent messagingplatform for the workplace, with top features such as Office 365 integration and great organization tools. Team members even get audio and video calling options that help reduce the need for unnecessary in-person meetings. Microsoft also recently launched a free version of Microsoft Teams, further cementing it as a worthy alternative to Slack.
Podio
From $9 per user per month
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Podio is a business collaboration and work management platform that's super flexible and customizable. It's a hub where work gets done. You add apps to it, such as those for invoicing or project management, to design an online workspace that meets the needs of your business. The ability to customize the platform by adding the apps you need is Podio's main strength. Podio is one of the most comprehensive productivity tools for small business communication and work management.
Slack
Free; From $8 per user per month
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Slack is a messaging platform for teams, facilitating discussions (and banter) across collaborators who are not necessarily in the same place at the same time. Great search functionality helps you find relevant messages that you may have missed the first time around. Slack can also integrate with a ton of other productivity apps and services.
Teamwork Projects
Free; from $45 per month for paid accounts
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Teamwork Projects, an Editors' Choice in the project management category (alongside Zoho Projects), is affordable and easy to use. Not all project management platforms are either of those things, much less both. Best rpg for mac. Teamwork Projects actually makes project management quite easy to handle because the interface is self-explanatory. This app's flat-rate pricing for an unlimited users is also a huge plus. For teams that are on the small side, it's an excellent value.
Trello
Free; $119.88 per user per year for Business plan
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Trello is a kanban-style work management app. It helps teams visualize their workflow. In Trello and other kanban apps, you create cards (think of them as sticky notes on a board) and arrange them into columns. Each column can represent whatever you want. You move the notes to different columns as the work progresses or you can design your own ad hoc methods. Trello's charm comes from its simple interface and fun stickers, all of which add a touch of lightness to even the heaviest kinds of work.
Wrike
Free; from $117.60 per user per year for paid plans
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When you need a project management service yesterday, turn to Wrike. Wrike offers a flexible solution for small businesses and enterprises alike that isn't as feature-rich as some other options, but lets you get up and running extremely fast. With plenty of ways to integrate with other apps and services and a quick setup, Wrike is a great project management platform for small businesses.
Zoho Projects
Free; from $25 per user per month for paid accounts
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Zoho Projects has kept pace with the world of project management extremely well, freshening up its look and adding features that all teams need to work collaboratively. It offers a truly free level of service, so you can try it out fully and without any time restrictions before you buy it. Zoho Projects is a great productivity platform with ample add-on tools and services to grow with your team or business.
Best Productivity Apps for Creation
ABBYY FineReader
$199.99
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When you need optical character recognition (OCR) help, that is to say, turning pictures of words into actual typed text, ABBYY FineReader is the number-one tool to use. In the OCR software category, it may be the one and only app worth your money. One amazing efficiency of this app is that it lets you start fine-tuning the results almost instantly, instead of waiting until the app has processed an entire document. While ABBYY FineReader is working on the final pages of a document, you can give it feedback on earlier pages, and that's a boon for your productivity.
Google Docs, Sheets, and Slides
Free
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Google offers an excellent suite of online apps for creating and editing text documents, spreadsheets, and presentations. Google Docs, Sheets, and Slides are fully collaborative, meaning two or more people can edit the same file at once. Google Suite also includes its own file-syncing service, letting you work offline.
Grammarly
Free; $29.95 per month
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If you spend all day writing, you are bound to make mistakes from time to time. Office suites have their own spelling and grammar checkers, but Grammarly is unique in that it works most places on the web as well. Additionally, it is better at suggesting stylistic changes based on specific genres of writing. Also, check out Grammarly's excellent mobile keyboard app for Android and iOS.
Lucidchart
Free; from $5.95 per month for paid plans
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Hands down, the best alternative to Microsoft Visio is Lucidchart. With this moderately priced app, you create diagrams for business, educational use, or even personal use. One of its main strengths is its ability to support collaboration, letting more than one person edit a diagram at the same time. An incredible template gallery gives you ideas for charts and diagrams you didn't even know you needed. How about an emergency exit plan, for example? Lucidchart is PCMag's top choice for diagramming apps.
Microsoft Office 2016
From $6.99 per month
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Microsoft's latest edition of Word, Excel, PowerPoint, Outlook, OneNote, Publisher, and Access (all part of Microsoft's Office 2016 suite) are designed to work on touch screens, as well as on desktops and laptops. What that means for mobile users is they get the same app on a mobile device that they get on their computer. More uniformity across devices means less futzing around with a different interface, and that can only help your productivity.
Pages, Numbers, and Keynote
Free
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Apple's office suite comes in the form of three apps that are sold separately, but are included with the purchase of new Macs. The three apps are Pages for word processing, Numbers, an Editors' Choice, for spreadsheets, and Keynote, also an Editors' Choice, for presentations. Each one balances power and features with simplicity and ease of use. For macOS users, they collectively make up an excellent choice for an office suite.
Prezi
From $59.04 per year
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If your ideas don't come across well as a slideshow, stop trying to shoehorn your work into the wrong format. Try Prezi instead. With this presentation app, you create a huge whiteboard of material and move a camera around to highlight different parts. Making presentations with Prezi is more like creating a short film. It also has excellent collaboration features, similar to those found in Google Docs. Prezi is dynamic, and your presentations will be, too.
SmartDraw Cloud
$179.40 per year
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SmartDraw Cloud makes it easier than any other app to quickly create professional-quality diagrams. While its collaboration features aren't as strong as those of Lucidchart, SmartDraw earns top honors for having the largest selection of templates and objects. If you spend a lot of time making diagrams and charts, however, this app is well worth the cost, since you'll have a template (the templates are more like thorough sample documents) for practically everything you'll ever need to create.
Ulysses
$39.99 per year
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Ulysses is an excellent distraction-free writing app for macOS that prioritizes writing above all else, which is exactly what a good writing app should do. It also supports Markdown text and can help you keep track of your writing goals. With Ulysses, you no longer have any excuses for not writing that novel.
Best Productivity Apps for Management
FreshBooks
Free; $14.99 per month
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FreshBooks is the site to beat when it comes to managing and tracking invoices, time, and expenses for businesses that don't need a full-blown double-entry accounting system. It's ideal for owners of small businesses and sole proprietors.
Harvest
$12 per month
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Keeping detailed records of the time you spend on projects is an absolute necessity for freelancers. Harvest is one of the best services you can use to do so. It includes native invoicing and expensing capabilities, as well as support for team management and scheduling.
Toggl
Free
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Toggl is a great tool for freelancers who want to keep track of the time they spend on tasks. Although you can pay for a premium tier, Toggl's free account offers a ton of functionality and is a great option for anyone on a budget. Toggl also works with Zapier and supports all the common platforms.
Best Productivity Apps for Mobile
Any.do
Free; $28.99 per year for Premium
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Any.do is a collaborative task-management app for iOS, Android, and Chrome. It's a beautifully designed to-do app with one unique feature called the Any.do Moment. This feature helps you make a habit of reviewing your daily tasks first thing in the morning, every day, so that you're never caught off guard by surprise meetings, tasks, or other obligations later. Developing a good habit that promotes productivity is extremely difficult, so we commend Any.Do's efforts.
EasilyDo
Free; $4.99 per month for Premium
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EasilyDo is a personal assistant app that automates small tasks for you, everything from posting 'happy birthday' on your friends' Facebook pages on the right day to texting your significant other when you're running late. EasilyDo is very easy to set up and use and comes with a wealth of functionality. For tiny time-eating tasks that you'd rather not get caught up doing, let EasilyDo take the helm.
Microsoft Outlook
Free
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Customizable swipe gestures, an integrated calendar view, and a Focused Inbox feature make Microsoft Outlook one of our favorite mobile email apps for productivity. And despite the app's name, you can pull in email from other accounts, too. Gmail, Yahoo! Mail, iCloud, and IMAP accounts are all supported, in addition to those affiliated with Microsoft Exchange, Outlook.com, and Office 365. The Focused Inbox feature separates personal emails from marketing messages and others that are less pressing. It's quite similar to the Inbox by Gmail app, except that it works on a variety of email accounts, rather than just Gmail.
Pushbullet
$4.99 per month
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iPhone users who also have a Mac know the simple joy of cross-device syncing and sharing with Airdrop and iCloud. But syncing starts to come apart at the seams when you mix and match operating systems. Pushbullet is a mobile app and browser extension that fills in the cracks. It lets you quickly push links, images, addresses plotted in Google Maps, and other information from one device to another in a matter of taps or clicks. It boosts productivity by facilitating sharing across devices and platforms.
SwiftKey Keyboard
Free
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SwiftKey Keyboard is one of PCMag's favorite custom keyboard for Android, though it's also available on iOS. When you install SwiftKey as your default keyboard, you can save typing time by swiping your finger around the keyboard instead of hitting each individual letter. The app's predictive text feature is pretty smart and can tell what you're trying to say, even with sloppy swipes. For answering emails, replying to texts, and writing documents from a mobile phone, it's a great help.
Todoist
Free; $29 per year for Premium
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Todoist is a collaborative to-do app that would be impossible to use to any effect without the companion mobile app (for iPhone and Android). The free version of the app is good for single-person use, but to manage chores in a household or among a team, you'll want Todoist Premium. Assign tasks to others, give them a due date, and get alerted when they're done. We also like that it gives you color-coded spaces for managing certain types of to-dos, such as work, personal, and household.
Best Productivity Apps for Organization
Doodle.com
Free; from $39 per year for paid accounts
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Let's say five people need to find a time and date to meet that works for everyone. You could start an email thread and waste half a day tracking replies, or you could use Doodle.com. Doodle helps you effortlessly set up polls for scheduling. It's free to use, and respondents don't even have to join to add their responses. Doodle cuts down on needless email and streamlines scheduling big time. Paid accounts add some extra features, such as the ability to automatically send reminders before the appointed time and date and an ad-free experience.
Evernote
Free; from $3.99 per month for paid accounts
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Evernote is a wonderful productivity app with a variety of uses, although it lost some formerly dedicated users in 2016 when it drastically raised prices and changed what's included for paid plans. Painful as the price hike may be, no other note-taking and syncing app quite measures up to Evernote. It continues to offer a more efficient and productive experience than its competitors, namely Microsoft OneNote. At its core, Evernote is still an app where you can create and sync all kinds of notes, such as text, voice memos, photos, and more. The paid plans add full-fledged business tools and collaborative features. Excellent search capabilities and OCR on images with text make Evernote indispensable for finding important information quickly.
Free; $44.99 per year for Premium
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SaneBox
From $7 per month
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SaneBox is the best service you'll find for improving your existing email account. For a couple bucks a month, SaneBox goes into your email on the backend and puts into different folders all the messages that are probably not important. It can tell the difference between a 'cold call' email and one from an acquaintance or business associate, although you help SaneBox learn by giving it feedback. Over time, it learns more about who and what is important to you and becomes even more valuable.
X1 Search
$49.95 for app; optional $24.95 per year extra for premium support
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Some people don't see the need for a desktop search utility like X1 Search. They prefer to rely on a carefully maintained, hierarchical folder structure and religiously adhere to it. Those people never lose their keys either. For everyone else, X1 Search is an ideal tool for finding what you need on your computer, from files to emails, with minimal effort and no wasted time.
Best Productivity Apps for Security & Storage
Dashlane
Free
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Dashlane wraps up all your password manager needs into a slick and intuitive interface. In addition to its password sharing and automatic password replacement tools, Dashlane also licenses VPN technology from AnchorFree. Make sure to check out Dashlane's Dark Web scanning capabilities, which helps you determine if and of your accounts have been sold or otherwise compromised.
Dropbox
Free
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Dropbox, like Google Drive and Microosft OneDrive, is a great cloud-based storage service for consumers and enterprises. Dropbox's stand out features are its comprehensive sharing and privlege options. Higher tier business plans also include the ability to track file events and device approvals, which limits file access to a set of pre-approved devices.
Google Drive
Free
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Google Drive is an excellent app for storing and sharing files, including those that you create with Google Docs, Slides, and Sheets. With the Google One storage plans, Google Drive is also a good vlaue if you decide you need more than the 15GB of space that the free account offers. The new Backup and Sync and Drive File Stream applications for consumers and corporations respectively make it easy to keep track of all your files.
IDrive
Free; $59.90 per year for Personal
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You'd be hard-pressed to find an online backup service as full-featured or versatile as IDrive, especially for the price. With this cloud-based syncing and backup service, you can get the most recent version of your files no matter where you are, which means you can be productive no matter where you are, too.
Keeper Password Manager
$29.99 per year
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Keeper Password Manager is a full-featured password manager with a focus on security and a Zero Knowledge policy. It supports high end features, such as two-factor authentication and secure password sharing. Keeper also works on the vast majority of platforms and browsers.
Microsoft OneDrive
Free
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Microsoft OneDrive has gone through many names over the years: SkyDrive, Live Mesh, FolderShare. Whatever you choose to call it, this service makes both your personal and office lives more productive by providing reliable file syncing and online storage. OneDrive includes attractive web and mobile interfaces, with offline capabilities, as well as music streaming, shared desktop-folder syncing, and perhaps most importantly, real-time collaboration in Office. It's a wonderful service no matter how you use it or what you call it.
Best Productivity Apps for Social Media
Hootsuite
Free; from $9.99 per month for paid accounts
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Hootsuite is a social media management system, meaning it's a one-stop shop for updating Facebook, Twitter, LinkedIn, YouTube, and now Instagram, too. Hootsuite helps keeps social media managers and small business owners productive by giving them high-level tools for scheduling updates to their social network accounts, monitoring replies and feedback, and much more.
Mention
Free; from $299.00 for paid accounts
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The search-and-alert program Mention is a social media and web monitoring tool. Mention actively searches the web and social media sites for key terms you choose, with advanced search criteria available, and in multiple languages. When Mention finds a new mention of your key terms, it alerts you in the app, by email, or via push notification in a mobile app. Best free adblocker for mac. You can use Mention to follow up on the activity, or, if you're working in a collaborative environment, assign someone else for follow up. If your job is to keep track of online mentions of your company or product online, it's a wonderful productivity app.
Sprout Social
From $99.00 per user per month
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Finding a social media management platform with the right analytics tools for a small to midsize business can take months of expensive trial-and-error exploration. Sprout Social Premium can take the pain out of it. This beautifully designed suite of tools meets all the needs of a tech-savvy marketing pro. It also integrates with Google Analytics. Not only are the dashboard and interface stunningly well-designed, but the thoughtful lineup of partners, networks, and strong analytics tools, combined with straightforward pricing, makes it a PCMag's Editors' Choice.
Sysomos
Starting at $1,000 per month
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Sysomos is an enterprise-grade social media management platform that includes tools for monitoring conversations, keywords, and social trends; identifying and organizing groups of influencers; and using that information to target social audiences. It's one of the strongest platforms for very large businesses and brands at better equipping social media teams to tackle their jobs and be more productive.
Synthesio
Starting at $1,200 per month
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For enterprises, Synthesio is the PCMag Editors' Choice for social media management and tracking. This custom-installed software is designed for social media teams that handle branding and public perception, not just tweets and 'grams. It monitors sentiment worldwide and can report on how the competition is doing, too.
Best Productivity Apps for Troubleshooting
Freshdesk
Free
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If you run a small business, you need a way to keep track of all the technical issues and incidents that are sure to crop up over time. Freshdesk is a highly intuitive system for managing and ultimately resolving these problems. Anyone on the support side may also appreciate Freshdesk's gamification features.
GoToMyPC
$12 per month
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GoToMyPC's easy-to-use interfaces and apps allow you to remotely take control of another person's system. Remote access software is great for productivity, since you don't need to waste time writing or explaining steps; the end user can watch you work directly. GoToMyPC also allows you to drag and drop files across virtual desktops.
Snagit
$49.95
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When Photoshop is overkill for what you need to do with graphics and videos, Snagit is an excellent alternative app. It helps you take screenshots and video recordings, mark them up and add effects, and share them with others. Snagit gets those kinds of jobs done fast and on the cheap. A recently added animated GIF creator makes the app the perfect low-cost solution for bloggers and other online media creators.
TeamViewer
$49.95
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TeamViewer is a security-focused tool that lets you remotely access your own or someone else's computer, amicably, of course. Teamviewer is primarily useful for remote software installations or troubleshooting with off-site users. You can even use its free version to solve all your extended family's technical troubles, without the hassle of trying to explain steps over the phone.
Best Productivity Apps for Voice & Accessibility
Dragon NaturallySpeaking
$99.99 Home; $199.99 Premium
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Dictating reports and controlling your computer with your voice can be a huge productivity booster if you have an app that's smart and extremely intuitive. Dragon NaturallySpeaking is one such app. It's not cheap, but it's the best dictation software on the market. With Dragon, you can start dictating practically any text from day one, such as emails and speeches. Give yourself a few days to master deeper features to control your computer and browser, and you'll be flying through your work.
Duolingo
Free
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Want to learn a new language, but don't have the money or time to take formal classes? Duolingo is your best bet to learn the basics of a new language for free. With clear lesson progression and apps on many platforms, Duolingo makes it easy to pick up some new words or phrases whenever you have a free moment.
Rev
$1 per minute
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Rev is an affordable and highly accurate human transcription service that returns files quickly. Simply upload an audio or video file or submit a URL to get started. Rev also makes it easy to make any changes to the final transcript via its excellent web editor, which integrates accessible playback controls and editing options. You can also use Rev's mobile apps to record and submit orders directly.
Rosetta Stone
$179 per year
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Rosetta Stone is a premier language-learning app for anyone serious about mastering the foundations of a new language, The interface is top notch and features helpful activities and games to guide and. Users can even opt join online tutoring sessions for further instruction.
Best Productivity Apps for Workflows
Do.com
Free
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Very few productivity apps target human behavior itself, but human behavior is the leading cause of bad meetings. Do.com tackles it head-on with an online service for making meetings better. If you hold a lot of meetings or are the assistant for someone who does, Do.com guides you toward better practices. It encourages you to write and distribute an agenda, time your meetings to keep them only as long as they need to be, and archive meeting notes. It also helps you assign follow-up actions and track whether they get done.
IFTTT
Free
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IFTTT(rhymes with 'gift') stands for 'if this, then that.' It's a website and mobile app you use to create custom automations between various online services and devices, and the real beauty is that you don't need to know how to code to use it. For example, using IFTTT's simple interface, you could create this automation: 'If there is an upcoming event on my Google Calendar, then send me a text message reminder with the event name, time, and address.' Another example is: 'If someone tags a photo of me on Facebook, then save a copy of that photo to Dropbox.' IFTTT is very similar to Zapier, but Zapier is a little more focused on supporting business apps, while IFTTT is excellent for personal productivity and smart home hacks.
RescueTime
Free; $9 per month for Premium
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RescueTime does for your productivity what calorie-counting does for weight loss: It brings incredible attention and insight to your actual habits. RescueTime is a time-tracking tool that records the apps you use, websites you visit, and breaks you take while working. This wonderful app does more than just create self-awareness through its reports. It also helps you stay on track while you work, blocking distracting sites and apps when you need to focus, and quantifying your productivity goals, such as spend less than one hour per day in email. It's one of our personal favorite productivity tools, and we highly recommend every student and knowledge worker give it a try.
Stayfocusd
Free
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Stayfocusd is a browser extension that keeps you productive by blocking distracting websites while you're trying to work. You can set it to block distractions either for set times and dates that you choose (say, 9 to 5, Monday through Friday) or after a certain time limit (e.g., no more than 30 minutes of Facebook per day). It's an extremely simple and free browser extension. And sure, you could get around it by simply using a different browser, but it's still a great tool for helping you with your own self-discipline toward a more productive life.
Strict Workflow
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Free
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Any Pomodoro fans out there? In the 1990s, a new method for working called the Pomodoro Technique had people everywhere buying kitchen timers shaped like tomatoes (hence the name) to time 25 minutes of work followed by a short break. With modern technology, of course, it's easier to just install a free browser plugin instead. Strict Workflow is the best one that's loosely based on the Pomodoro Technique. It can also block distracting websites while you're in a work phase. If you like to experiment with new methods of working more productively, snag this app for help.
Zapier
Free; from $20 per month for paid plans
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Zapier lets you create automations between apps and services you use, much the same way IFTTT does. For example, you can use Zapier to set up this kind of automation: 'Every time I write a new blog post on WordPress, save a copy of that document to Dropbox.' The beauty is that you don't need to know a lick of code to do it. Zapier differs from IFTTT in that it offers more connectivity among business apps (think Salesforce, JIRA, and the like), whereas IFTTT is better for personal use and smart home hacks. The two have plenty of overlap, however, and both are Editors' Choice productivity apps.
Some people say you should stop using desktop email clients. I get where they’re coming from. Web-based email services have come a long way over the past decade, and many of them are feature-rich enough to be on par with desktop-based alternatives.
But there are several valid reasons to keep using desktop email software, and I believe desktop email clients will never be obsolete.
Postbox and Microsoft Outlook are the two main options, but they’re pricey. If you only need an email client to handle one or two personal accounts, then a free email client will likely serve you just fine. Here are the best free desktop email clients we’ve found.
1. Thunderbird
Available for Windows, Mac, Linux.
Microsoft Outlook Mail For Mac
Although Thunderbird development was “discontinued” back in 2012, it still receives maintenance updates so don’t write it off as dead. In fact, as of this writing, the latest release (version 60.2.1) came out in October 2018. Sure, Thunderbird may not be getting new features going forward, but it’s absolutely still viable for everyday personal use.
And, as sad as it is to say, Thunderbird is the only free and open-source desktop email client that’s actually worth using. Other open-source clients exist, but they’re riddled with issues like clunky interfaces, glitchy performance, and a lack of advanced features.
If you’re adamant about never spending a penny and never switching to a web-based email client, then Thunderbird is your best option. It can do pretty much anything you need, including setting up message filters, autoresponding to emails, and several other nifty Thunderbird tips and tweaks.
Download:Thunderbird (Free)
2. Mailspring
Available for Windows, Mac, Linux.
Back in 2016, Nylas Mail hit the scene and looked as if it’d be the desktop email client to put all other desktop email clients to shame. But then in August 2017, the team announced that they’d no longer be working on Nylas Mail and opened up the source to the public.
One of the original authors then forked the project and relaunched Nylas Mail as Mailspring. He optimized and improved many of the internal components, resulting in quicker syncing, less RAM usage, faster launch times, and more.
Thunderbird may be the client of choice for those who want reliability and time-tested staying power, but Mailspring is the client to use if you want something fresh, new, exciting, and full of future potential. It’s free to use indefinitely with some advanced features locked behind a subscription.
Notable Free Version Features
- Syncs with Gmail, Office 365, Yahoo, iCloud, FastMail, and IMAP.
- Unlimited email accounts and unified inbox.
- Undo sent emails within a given period of time.
- Support for pre-built themes, layouts, and emojis.
Notable Pro Version Features
- Powerful template support for productivity.
- Track whether emails are opened and links are clicked.
- Schedule emails to be sent at a future time.
- Snooze emails and create follow-up reminders.
- Share email threads with others using a web link.
Download:Mailspring (Free, Pro for $8/mo)
3. Sylpheed
Available for Windows, Mac, Linux.
Sylpheed is a desktop email client that’s been around since 2001. While it does feel dated compared to modern email clients, it’s not bad by any stretch. In fact, its old-school interface and approach to email management may actually prove helpful if your email habits are causing undue stress6 Simple Tricks to Reduce Email Stress6 Simple Tricks to Reduce Email StressDealing with email is the best part of my day. Said no one ever. You need all the tips you can get to manage your email inbox? We can help you out!Read More.
The best thing about Sylpheed is that it knows what it is: an email client. It doesn’t concern itself with tons of extraneous features that bloat the installation and clutter the interface. Sylpheed is simple, lightweight, and full-featured.
Notable features include fast launch and overall performance, advanced email search and filters, effective junk mail control, encryption, and extensibility through plugins. Best security software for mac pro.
Download:Sylpheed (Free)
4. Mailbird
Available for Windows.
Mailbird is an attempt to optimize the desktop email client experience.
If you’ve never used desktop email before, then you’ll probably love Mailbird. If you’re migrating from another client, it will be hit or miss—some parts will feel familiar, other bits will impress you, but you’ll undoubtedly find aspects that you hate as well.
All we can recommend is giving it a try. It’s definitely slick and modern, and there’s a lot to like about it. Note that it’s a freemium app so the free version is restricted in some ways.
Notable Free Version Features
- Beautifully sleek and minimal interface.
- Syncs with any IMAP or POP email service.
- Lightning fast search and indexing.
- Integration with Dropbox, Evernote, Google Docs, and more.
- Supports up to 3 email accounts.
Notable Pro Version Features
- Unlimited email accounts and unified inbox.
- Snooze emails and set up reminders.
- Speed reader for emails.
- Quick preview for email attachments.
Download:Mailbird (Free, Pro for $18/year or $59 one-time purchase)
5. eM Client
Available for Windows.
eM Client aims to be an all-in-one solution for dealing with office tasks and communications. It’s primarily designed for email, but also has nifty calendar integration, task management, contacts organization, and even chat support—and the free version only has one (albeit major) limitation, as you can see below.
Notable Free Version Features
- Slick Modern UI interface that fits well with Microsoft apps.
- Syncs with Gmail, Exchange, iCloud, Office 365, and Outlook.com.
- Conversational view for email threads.
- Integration with all common chat services, including Jabber.
- Supports up to 2 email accounts.
Notable Pro Version Features
- Supports an unlimited number of email accounts.
- Can be used for commercial purposes (e.g. business office use).
- VIP support and troubleshooting.
Download:eM Client (Free, $50 one-time purchase)
Windows and Mac Have Built-In Email Apps
All of these free desktop email clients are fantastic so don’t fret too much. They can all get the job done, so give each one a try and stick to the one you like best. As for me? I’ve been using the free version of Mailspring for months and I’m quite happy with it.
If the above apps seem too complex for your email needs, then you can always resort to the Mail app that comes pre-installed on Windows 10. Some consider it bloatware while others think Windows 10 Mail is worth using. In any case, Mail is the simpler of the two Microsoft email apps. And if you have an Android phone, get one of the best email appsThe 10 Best Email Apps for Android, ComparedThe 10 Best Email Apps for Android, ComparedEmail on a smartphone? Use one of these excellent email apps for Android to make the experience more productive and enjoyable.Read More to complement your Windows client.
And for a better computer experience, have you considered building a DIY desk7 DIY Computer Desk Projects That'll Save You Money7 DIY Computer Desk Projects That'll Save You MoneyNeed a computer desk on a budget? Here are some excellent DIY computer desk projects you can build yourself.Read More?
Explore more about: Desktop Email Client, Email Tips, Mozilla Thunderbird.
- Mailbird no longer has a free version
- I've been looking for a client that lets you download all the attachments at the same time, to a folder, like selecting several mails, clicking on 'save as' and that's it, so I don't have to manually download 50 pdf files from 50 different emails. I still haven't found what I'm looking for. I've read thunderbird had a third party plugin that did it but now it doesn't work anymore. I think even netscape communicator 4 on win9x back in 98 o 99 could do it. why can't modern clients do it?.
- I think the best feature about Thunderbird, which is absent in all other clients, is the ability to delete only the Attachment in the Email. I retain the actual Email with only the Attachment name, and not the actual attachment file. For example, when we send an Email to clients, we attach relevant Datasheets / Brochures of the products, our company profile, etc., which makes the Email 2-3 MB large. But later, I simply delete the Attachments from the Sent items, making the Email shrink to 30-40 KB. This is a very useful feature which I think all Email Clients should have.
- Hi
Like everybody in the world I receive dozens of attachments (doc, excel, pdf..) everyday.
So I use the ONLY email client in the world which is able to PREVIEW attachments (WITHOUT opening dedicated software like word or excel or acrobat) with only ONE click INSIDE the email window.
And I save time everyday
Best regards - I use Thunderbird for backing up my Hotmail & Gmail, but I find it slow to use as a regular Client so I still access my Hotmail via Outlook Live online. I get up to 50 emails a day and immediately toss half - it's mainly for Social Media.
I still prefer to use OperaMail as my Client for Gmail (it's a separate program now) because I find Gmail online to be a non-intuitive PITA and with OperaMail I can have it in the same layout as forever. It's a bit buggy once in a while, but way more effective for me. I get a couple 100 emails a day - personal and hobbies - and I also access my RSS Feeds from it (which alone is worth having it). Tagging is easy. - Another component in favor of Thunderbird: because of its addon ecosystem, it's possible to integrate seemingly unrelated messaging tools like Google Hangouts or Voice. This can be helpful if you find yourself keeping many browser tabs open just for communication; at least you can centralize everything in one place!
- I was a home user of Outlook Express email until they went to Microsoft Live and continued to use it until it just didn't work. It was perfectly functional for all that I needed on my home computer (Outlook Client for work email). A few years back as Windows moved on, I tried Thunderbird, and it just didn't have enough features of what I used to keep me happy. I switched to eM Client (about 3 years ago) and have never turned back. I've had no problems and it does everything I need it to do.
- I started using Thunberbird a few months ago when my Windows Live started gliching when trying to receive e-mails. Kept showing a message saying it could not connect to the server - and I had a TON of folders with saved stuff on there too.Downloaded Thunderbird and for the most part, it is great. I do HATE that you can only enter one e-mail address on a line at at time. Ridiculous! I am also having HUGE issues with it flagging e-mail as junk from people I work with who send e-mails ALL the time. I have 'trained' it and flagged these e-mails as not junk and even went into settings and made sure the address books are checked so it SHOULD ignore those e-mail address. Nope, still flagging them as junk. Would love to have this fixed but am about to try a different program! GRRR!!
- I'm using Thunderbird. However, last week, Quickbooks stopped communicating with Thunderbird, and wouldn't send invoices.. on only ONE of my computers. The other one is still working fine. So, my question is - which of these programs have you used with Quickbooks?
- all my efforts to make the W10 email app behave better have failed. I got into a very expensive act of buying 2 plane tickets because the W10 email consistently faile sin searching for emails with any key word. In addition, there is no quick way to configure it the way you want. It is quite possible, power users will claim 'I do not know how to use it'..well, this statement itself is the proof of my claim! In my iPhone, safari shows I have 16000 emails correctly. & I found the earlier eticket sent to me but not in the W10(is it 'outlook'?) while for not apparent reason, W10 email chose to show only 3659 of them! ..So I am done using it!
- I have been using Thunderbird.
I really like that the inbox uses columns for Date, Subject, From, To, and more that I can sort on after selecting a message.
I really don't like that when creating an email the To, CC, BCC only accept one address per line, so you can only see a small portion of the recipients in a long list.
This increases the chance of sending something to the wrong person. It's also really hard to enter long mailing lists.Can someone recommend an alternative that does both well? - Which do you use?
- General concerns about the email clients? I could do this myself (perhaps) but thought maybe by me posting a comment others might benefit. Since Windows 10 Pro is more accommodating on then the Home edition I would like to know the following:First issue: Which of these programs are accepted by Windows 10 Pro and will survive a Microsoft 'Update' ?Secound issue: I'm concerned about migrating my 32bit versions of Windows OUTLOOK EXPRESSron
- Please add Hexamail Flow too!
- Tried Hexamail Flow. It won't allow me to add a single account. It cries that 'All accounts must have a unique name', but this is the first account. Nothing will satisfy the program as a name. I've even tried naming it something like 'liedrfkhugjklsdghjf' and it doesn't work.Mailbird allows only one account unless you buy it. They should make this clear when they advertise 'Have ALL your accounts in one client. FREE DOWNLOAD'. Very unscrupulous advertising.I've purchased email clients before, but I don't think I should have to keep buying the program every year, but they conveniently break the programs and require you to buy them again for support. I just want one good program.
- Does anyone know of any email client that will allow one assign a color category to an inbox email AND sort on it? I can't believe Outlook 2016 will not do this UNLESS it's a POP account. Thank you.
- Hexamail Flow allows labels to be coloured and sort on labels.
- Thank you so much!
- Thank you for introducing me Nylas Mail. I was exactly looking for this. From my day beginning, I've started to search for best email client like Thunderbird. I'm running two different companies so I want to use two different email client software. You made my day author.. Thank you!
- Having used email clients (Pinemail_ before there was a web-based Internet and once the WWW appeared, I tried web-based mail programs.The major difference is SECURITY. Webmail is just that, the etch-a-sketch version of real email and like any browser going to any web site (webmail is web-page based), are easily hacked. Webmail, using the forced browser upgrades tied in with the latest HTML5 layers, Stalkers like canvas fingerprinting can now monitor your email, follow your email, and invade your privacy much easier than a real email client.Your Privacy, and Security are only available buy using a real email account on a real email client. Using a web browser to read/send/ webmail is like writing notes in a diary with a World Wide Web camera over your shoulder.
- if you ever want a super-secure web mail client, including an on line keyboard so keystrokes can't be recorded, check out safe-mail dot com (or dot org I don't recall which).there are only 1-2 glitches I've encountered (I don't use it regularly now, but did in the past when I needed 100% security that cost $0).one major glitch is that the FBI blocked access somehow until the server agreed to let them have access on demand. It's not a USA based company. This went on for a few months but apparently they gave in.Second glitch I encountered a couple years ago, it may be resolved now, is that late night access was extremely slow.
I know very little about networking etc so can only guess why..performance was fine during the day.Interface is minimalist, no ads, free access has limited storage space, only supports maybe3-4 languages--English Hebrew Japanese and I think Mandarin?
Paid version comes in tiers depending on needs. Has quite a few features like Google--calendar, a few other things. Encrypted enough to send medical or financial data. Also probably things like child porn—but that's the price of freedom I suppose.
- Hiri is a paid client. It is not free.
- i believe Nylas mail are pretty much dead now.
- I am looking for a replacement to EM Client version 7. Version 6 was good but the way they handle multiple replies on version 7 has serious problems
- Nothing but problems with Em Client. This week recent emails started flashing in my Inbox making it impossible to click on them. That was the last straw..finding another tool now!
- NONE of these email apps are FREE!
Hiri is only free for 14 days!
The rest give a limited number of free trial days, and only 2-3 email accounts!
WHY DO YOU LIE?- Yes, you are right. Reviews are not reflecting the truth.
I don't know what's the point except that the site is gonna lose customer base.
I'm definitively stopping my visits. - Thunderbird is free.
- WHEN I GOT A NEW USED PROCESSOR A COUPLE OF YEARS AGO, IT DID NOT HAVE INCLUDED OUTLOOK EXPRESS THAT MY PREVIOUS COMPUTER HAD.
THUNDERBIRD IS A ROYAL PAIN IN THE REAR END.
I CLICK ON AN EMAIL & IT POPS UP, I CLICK IT OFF AND WHAT I JUST CLICKED ON IN THE PANE, IS NOW MOVED BACK TWO PACES TO A DIFFERENT EMAIL.
WHEN I TRY TO DELETE A FEW EMAILS AT A TIME..UP POPS A SERIES OF EMAILS, SO I HAVE TO STOP & CLICK THEM ALL OFF, IN ORDER TO GET BACK TO WHAT I WAS DOING..I AM SO OVER WITH THUNDERBIRD.
BUT, I HAVE NUMEROUS FOLDERS NOW & DON'T KNOW WHAT TO DO OR WHAT FREE INBOX IS OUT THERE & WHETHER I CAN EXPORT ALL MY EMAILS & FOLDERS TO A NEW FREE INBOX.
OUTLOOK IS OVER 80 BUCKS HERE IN VANCOUVER..TO BUY THE PROGRAM..I DON'T KNOW IF I WANT TO SPEND THAT KIND OF MONEY ON AN EMAIL PROGRAM..SEEMS LIKE A LUXURY I CANNOT AFFORD.
WHAT SUGGESTIONS MIGHT ANYONE HAVE & ANY SOLUTIONS OR FIXES FOR THUNDERBIRD, IF THERE ARE ANY, IF THERE IS NO PROGRAM THAT I CAN IMPORT EVERYTHING TO THAT'S FREE.
THANKYOU,
LAYNA.- I am running away from Thunderbird as fast as possible. Here are the problems I found.
It began to lose folders. I save all my email locally in a long list of folders. I've done it for decades. For no reason I can figure out, in 2018, version 52.52, folders began to disappear from the folder pane. Funny thing is, they still exist if I search for them, and I could search so as to get all the emails and then copy them to a new folder. Then that folder disappeared too, so I did it again with a new folder in a different place in the hierarchy. Today my TRASH folder disappeared.
Suddenly T-bird stopped downloading my emails. It just began to say 'No new messages' when there are hundreds. Even stranger - it finds one or two messages that it can download, but all the rest are invisible. The ones it downloads have nothing in common I can see. A google search shows none of these problems are unique.
Mozilla provides no real help. The 'fixes' are all high tech programming changes that leave me in the dust. You can't interact with the forum without registering which is a constant nightmare. The password is always deleting with time and you can't put in a new one without being told 'that email address is already in use' (yes, because it's mine, fool). Then you have to sift through hundreds of postings to find what - usually nothing! Mozilla doesn't want to hear from you about your little problems.
Constant problem - you can find a particular email, and it will tell you what folder it's in - but good luck finding that folder if you have extensive folders and subfolders. There is no help at all. No way to figure out where you stashed that folder. I've spent hours searching for a single folder.
Last problem - If you go to File Explorer to see where your data is stored - good luck. T-bird's scheme for storing its data in mixed up msf and sbd files is from some other planet. Some T-bird folder names have corresponding files but others don't and their contents have some of the saved emails but not others. It's all a complete mystery. If you want to save a good folder for later possible use, you have no idea of what to save, or how to restore anything by pasting it back again. If I could find an identifiable file with emails, that would be great, but I can't.
So sayonara T-bird. You are mysterious and unworkable unless you are just working perfectly without problems. And that is just a memory now.
- This is because these people never really test any of these 'Top' application lists. They just gather names from a search engine and post them in some random order.
- Try Hexamail Flow - it is COMPLETELY FREE to use for multiple accounts.We only request you purchase if if you really like it to allow us to continue to invest in its development!
- Yes, I tried your program. It just doesn't work.Can't add ANY email accounts. It pops up with an error:'All account names must be unique'Only one account and no text at all will satisfy this requirement.
- I've been searching for years for the best email client with these added requirements: a calendar/scheduler, tasks, events, contacts, highly configurable, securable, 'open source' (No Freemium) and fully portable at portableapps.com. I tried Operamail which I found to be a very good email and contacts client, but no calendar, etc., although I have no idea if anything has changed since being bought by Chinese owners.Then I tried Thunderbird was too 'clunky' and slow for me. I liked Seamonkey more and I've been using for the last four years. It has email, a calendar, tasks, events, contacts, a browser and more; most of which need add-ons to make them more usable to each users needs.It works quite well, still gets updated once a year or so (which is just fine for me), has a small dedicated team and an online extensions configurator to modify many T-bird & FFox extensions to work with it. I recommend users install exts's in small batches for troubleshooting any incompatibility issues that may arise. I'm still fussing with the address book fields and tasks/events to work with specific calendars though, but I've truly not found any better email client and if T-bird is no longer being developed I guess I'll stick with Seamonkey.
- I would strongly urge you to not use MailBird. They 'phone home' all your emails and have even publicly stated that it is not illegal to do so and are continuing. In their newer versions they added an 'opt out' feature but it still phones home. You can use any packet sniffer to see for yourself.
- Thanks for the tip. I downloaded it and removed it straight away because it is NOT free. Only the trial period is.
- The free version of EssentialPIM is also a possibility.
- A little fact checking would be nice.First, its funny that you suggest the non-free Postbox as one of the two 'main' options, then make false claims (see below) about Thunderbird, apparently unaware that Postbox is a Thunderbird derivative, and is currently based on a very OLD version of Thunderbird.What false claims? Well, Thunderbird development is far from dead. It has received more new features and bug fixes since Mozilla pulled its developers off of the main project (Mozilla still provides considerable infrastructure support) than it did in the previous 5 years under Mozilla's umbrella.They also recently started receiving donations, and as of the last Treasury Report I saw, from November 2016, they were averaging about $70,000 per MONTH, most of these from small, one person donations.Current Thunderbird leadership (an elected Council) is considering the options for a new home - the SFC (Software Freedom Conservancy and The Document Foundations being the two main contenders I believe.So, the user base is definitely supportive of Thunderbird, and as far as I'm concerned, the future's so bright, you have to wear shades.
- Yeah. I've got Thunderbird release 45.7.1 that came out on..FEBRUARY 7, 2017.MUO should strive to be better than SCROTUS (So-Called Ruler Of The United States).
- FU asshole
- Thanks Charles! I'll definitely try Thunderbird again, I still have it and I surmise it gets updated through my portableapps.com menu which I love. I view Mozilla as a similar open source version of google in that they both work on a lot of projects which come, change often and go and sometimes come again. But Mozilla gets my support. Please let me know your thoughts on Seamonkey.I agree with you also that 'A little fact checking would be nice.', especially when you're a professional article writer and reviewer. I almost feel duped!
- I would really like Thunderbird except that it requires you to use a new line for each address entered in the To, CC, BCC fields. This is so silly, because with one address per line, you can only see a small portion of a long list at a time.
It also makes it really hard to add a lot of recipients. I can't understand why they do this in an otherwise really good product.
- I am still using Eudora, which is the best email client ever.A year or so ago it started choking on Google certificates. I looked around for another email client and could not find even one that was as good as Eudora. Fortunately some enterprising techie found a way to force Eudora to accept those certificates that Google has been cranking out at least once a week since then, so I'm happy.
- You should wake up honestly..
- Oh lord, Eudora . not heard of that since the late 90s.. that is a relic for sure. I worked for an internet provider and we used to provide it with our DIALUP accounts pre-configured. It was junk, we eventually stopped supporting it all together.I didn't think that junk still existed.
- And I would still be using Eudora if my university had not shut down the POP-server. I never got Eudora to work satisfactorily with IMAP. Unfortunately. I fully agree that it is the best mail client I've ever used, and I'm desperately looking for an email client even half as good. Since having to let Eudora go, I suddenly understand all my colleague's email woes. I am definitely much less productive with managing my emails now..
- I started using Eudora back in the nineties. I used it for many years and would be using it yet if some geeky jerks hadn't killed it. I don't know why anyone would want better standalone email than Eudora.
I don't know how much longer we're gonna have email, anyway. Things I'm hearing lately give me to think email is gonna be bound and gagged ere too much longer: THE RUSSIANS ARE COMING! THE RUSSIANS ARE COMING! THE RUSSIANS ARE COMING! EEEEEEEEEKK! HIDE THE MONEY! GIVE THEM THE CHILDREN INSTEAD!- omg too funny.. thx for the morning pmu :))
- Yes of course, I agree with you 100%: Eudora (v. 6.3 for me) is still the best email client that was ever made available to an immense piblic, and that kept working so well for so long (more than 18 years for me).
I'm also starting to have problems with 'bad certificates' and would be very interested to know how your Eudora was forced to accept them (or rather, convince the POP server to agree to establish a valid communication with my PC-based, Win7, Eudora..)
Thanks if you can help!